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PDF to PDF/A: How to Convert Using an Online Tool

Before you learn how to convert PDF to PDFA, we will give you an overview of this file format and how it is different from the regular PDF file. PDF/A is the version of PDF that is standardized by the ISO. It is created to align with the organization’s metric in archiving and preserving digital documents. PDF/A is an advanced file format that is considered to be better when it comes to preserving documents such as keeping the font links and encryptions.

For instance, if you are converting a web page to PDF, it will not keep the metadata of your documents. If you use PDF/A, you will have access to various information such as the meta title, meta description, the author’s name, the date it was published, and more. The annotations are embedded on the PDF/A document after converting it — a feature that is not available on regular PDF documents.

How to convert PDF to PDF/A?

Using this web-based platform is the easiest and most convenient way to convert your files. You will not be required to download or install anything on your computer. All you need is to access their website and start using the feature.

Once you are already on the homepage, you need to select the option that says PDF to PDF/A. It will then route you to another page where you will follow four simple steps of conversion.

1.Upload the PDF file that you want to convert. You can use the Drag & Drop option on the website or you can manually select the document on your computer.

2.Upon selecting, the tool will automatically scan your document and see if it can be converted to PDF/A. It will then give you a preview of what the document looks like.

3.On this part, you can make necessary adjustments to the content and personalization to make sure that it will appear presentable. Once you are ready, you may now click on the button that says Convert.

4.After about 2 minutes, depending on the size of your file or the speed of your Internet, the process will be finished. You can now download the PDF/A version to your computer or you can share it using the URL provided on the site.

As simple as that. You no longer need to go through a series of steps just to complete the task. One of the best things about using this tool is that you can access it even if you don’t have an account. PDFBear is a free platform that is available right away. Once you access the website, you are free to use all its features and services. However, if you want to maximize all the benefits, you can also sign up for a Pro membership.

Should you use PDF/A?

Because of these advancements, you might wonder if you must use PDF/A instead of the regular PDF. The answer depends on the nature of your business and the purpose of your conversion. If you only need the documents to share with other users or to create a digital copy, there is no need to use PDF/A unless you are required.


However, if you wish to store these documents for long-term archiving, it is best to consider PDF/A. This is best to use for digital text documents such as Microsoft Word or HTML pages. In that way, the original formatting and encrypted information will be preserved on your document.

Benefits of using an online PDF tool

PDFBear is highly accessible and compatible. It works on all types of devices and operating systems. So, whether you are using a laptop, a smartphone, or even a tablet, you can access their website and convert your documents to PDF/A. This platform also works on Windows, Mac, and even Linux. It also performs well on all browsers such as Chrome, Edge, Safari, Firefox, and Opera. You no longer need to switch from one device to another in case you need to convert a document.

The best thing about using this platform is that you are protected from any malicious activities online. PDFBear is aware that you are converting sensitive and confidential information. To give you peace of mind, they use high-end security software which deletes all the information and files uploaded on their server. After an hour, no one else will have access to your documents.

Furthermore, PDFBear also offers a variety of features and services other than converting PDF to PDF/A. You can also convert other files to PDF and vice versa, organize your PDF documents, optimize all your PDF files, personalize and edit the contents of your PDFs, and protect them with passwords. It is an all-in-one tool to manage and modify your PDF files.

In Conclusion

Make sure that you always adhere to industry standards including using file formats and software accredited by the ISO. With the help of an online PDF tool such as PDFBear, you won’t need to worry about your PDF files. Check out their website to know more about how you can take advantage of this platform.If you are working in a big company, you may be familiar with the ISO standards. It is the set of rules and guidelines governed by the International Organization for Standardization. Their goal is to create and develop standards to make sure that these industries will deliver consistency on their efficiency, safety, and quality.

Part of this standardization is to use software and platforms that meet the said guidelines. Because of that, you need to make sure that all the tools and software in your company are qualified and have passed by the ISO. If your company or business is under ISO, you need to make sure that you only use accredited software including your day-to-day files such as documents and PDFs. In this article, we will share how an online PDF tool such as PDFBear can help you convert your files from PDF to PDF/A. 

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