Bid Notice – Maple Park Artificial Turf Cleaning – Opening January 22

Bid Notice – Maple Park Artificial Turf Cleaning – Opening January 22

NOTICE TO BIDDERS

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Sealed bid proposals will be received by the Village of Ridgewood, in the Level Three Conference Room at the Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey 07451 on Wednesday, January 22, 2014, 10:00 a.m. prevailing time, and then publicly opened and read aloud for following project:

“Maple Park Artificial Turf Cleaning”

The work of the contract shall consist of providing all labor, materials, tools and equipment necessary to clean and remediate Maple Park Turf Field. Upon mutual agreement of all parties, the Village will consider extending this contract for an additional year beyond the term stated.

Specifications and bid forms will be available from the office of Parks and Recreation, 259 North Maple Avenue, Ridgewood, New Jersey 07451, telephone (201) 670-5565. Documents may be examined or picked up in person between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, at the Parks and Recreation Office, 259 North Maple Avenue, Ridgewood, New Jersey 07451. Prospective bidders requesting bid documents be mailed to them shall be responsible for providing their own postage/delivery service remuneration.

Prices quoted must be net and exclusive of all federal, state and local sales and excise taxes. Bids may be submitted in person or by mail. Mailed bids shall be addressed to the Office of the Village Clerk. The Village assumes no responsibility for loss or non-delivery of any bid to the bid opening location sent to it prior to the Bid opening.

The contractual obligation of the Village of Ridgewood under this Contract for these Items is contingent upon the availability of appropriate funds from which payment for this Contract can be made.

Each bid must be enclosed in a sealed envelope with the name of the bidder thereon and endorsed, “Maple Park Artificial Turf Cleaning” and must be accompanied by the following: either a certified check, cashier’s check, or Bid Bond (Schedule B), drawn to the order of the Village of Ridgewood for $1,000; a Consent of Surety (Schedule A); a Corporation or Partnership Statement (Schedule C); a Non-Collusion Affidavit (Schedule D); and a Statement of Responsibility (Schedule E). Any award or awards may be made at a later or subsequent time or meeting of the Village Council. All required schedules, that is Schedule A, B, C, D, and E, are required to be submitted on the forms enclosed in the bid documents. No other forms will be accepted.

All contractors, their subcontractors, and material suppliers shall comply with all applicable provisions of the Contractor Business Registration Program, pursuant to Public Law 2004 Chapter 57. Evidence of satisfactory registration(s) shall be submitted at the time of the bid. All bids submitted shall contain a copy of the bidder’s New Jersey Business Registration Certificate.

The successful bidder shall furnish and deliver to the Village of Ridgewood a performance and payment bond in the amount of $10,000.00 as security for the faithful performance of the Contract. Additionally, the successful bidder shall furnish policies or Certificates of Insurance as required by the Contract. In default thereof, the said checks and/or bid bond submitted with the bid, and the amount represented thereby shall be forfeited to the Village of Ridgewood as liquidated damages, not as a penalty.

Proposals submitted by Bidders and/or Bidder’s Insurance Company(ies) not chartered in the State of New Jersey, must be accompanied by proper certificate(s) from the Secretary of State, indicating that such Bidders, Bidder’s Insurance Company(ies), and/or Surety Company(ies)’s is (are) authorized to do business in the State of New Jersey. The Village of Ridgewood reserves the right to reject any or all bids, to waive any informality or to accept a bid which, in its judgment best serves the interest of the Village. No bids may be withdrawn for a period of sixty (60) days after the date and time set for the opening of bids.

“BIDDERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS OF N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27). A complete statement as to these requirements is included in the specifications.”